General InformationWe provide you with this privacy policy, which relates exclusively to the data collected during the online application process, to inform you about how we handle your personal data collected during the application process.
ControllerWE AID gGmbHAnna-Louisa-Karsch-Str. 210178 Berlin
Managing Partners: Christian Berger, Jan StreckerRegistered Office: BerlinLocal Court: Berlin CharlottenburgCompanies' Register: 241239 B
The management is responsible for all data protection matters. If you have any questions regarding our handling of personal data or would like further information on data protection topics, please contact our management team at: contact@we-aid.org
Personal Data in the Application ProcessPersonal data refers to information about the personal or factual circumstances of a specific or identifiable natural person. This includes information such as name, address, phone number, and date of birth, as well as details about your professional background that can be attributed to a specific person with reasonable effort. Information that cannot be directly or indirectly linked to your real identity does not constitute personal data.
Legal Basis and Purposes for Processing Personal Data in ApplicationsIf you apply to us electronically, i.e. by email or via our web form, we collect and process your personal data for the purpose of handling the application process and carrying out pre-contractual measures.By submitting an application on our recruiting page, you express your interest in taking up employment with us. You provide us with personal data in this context, which we use and store exclusively for the purpose of your job search and application.In particular, the following data is collected:
- Name (first and last name)
- Email address
- Phone number
- Channel through which you became aware of us
You also have the option to upload relevant documents such as a cover letter, CV, and certificates, which may contain further personal data such as date of birth, address, etc.
Your data is only accessible to authorized employees from the HR department or staff involved in the application process.
Personal data is generally stored exclusively for the purpose of filling the vacant position you have applied for.
Your data will be stored for a period of 90 days beyond the conclusion of the application process. This is generally done to fulfill legal obligations or to defend against potential claims arising from legal regulations. After this period, we are obliged to delete or anonymize your data. In this case, the data will only be available to us as metadata without direct personal reference for statistical analyses (e.g., proportion of female and male applicants, number of applications per period, etc.).
Furthermore, we reserve the right to store your data for inclusion in our "applicant pool" for 6 months after the conclusion of the application process, in order to identify any further interesting positions for you. This also applies, for example, to applications for apprenticeships or internships. By accepting this privacy policy, you consent to the potential further storage of your data and inclusion in our "applicant pool". If you receive and accept a job offer from us during the application process, we will store the personal data collected during the application process for at least the duration of the employment relationship.
Transfer of Data to Third PartiesThe data submitted as part of your application is transmitted using TLS encryption and stored in a database operated by Personio GmbH, a provider of HR management and applicant tracking software (https://www.personio.de/impressum/). Personio acts as our data processor in accordance with Art. 28 GDPR. The legal basis for this processing is a data processing agreement between us as the controller and Personio.
Rights of Data SubjectsWhere personal data is processed by us as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing. These may include in particular: the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw that consent at any time in accordance with Art. 7(3) GDPR.
To exercise your rights as a data subject with regard to the data processed in this online application procedure, please contact our management team.
Final ProvisionsWe reserve the right to update this privacy policy at any time to ensure it remains in compliance with current legal requirements or to reflect changes to the application process or similar matters. The updated privacy policy will apply to any subsequent visits to this recruiting page or new applications.
In addition to this privacy policy, you can view our general privacy policy at https://www.we-aid.org/de/impressum/.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.